Therefore, digital checklist templates is a must have for smooth operations of your company. Serious civil and criminal penalties may be applied to you or to any of your drivers who violate these rules. The digital checklist template is set such that it marks all the fulfilled regulations and provisions. Did they report any outside drug/alcohol violations to you? In addition to these necessary items for your driver qualification files, you will also want to have the following critical items accounted for as they can be requested during an audit: Managing this checklist for your fleet is a taxing process. ❑ Photocopy of a CDL accepted in lieu of road test - not applicable if hired to operate doubles, triples, or tankers. Don’t give them any more information than is legally required. Follow us on Facebook (opens a new window), Follow us on Twitter @JJKeller (opens a new window), Follow us on LinkedIn (opens a new window), Subscribe to our YouTube channel (opens a new window), J. J. Keller® Encompass® Fleet Management System. It is costly to operate paper-based inspection forms. Questions or concerns? This increase is due, in part, to the DOT’s implementation of the Safety Measurement System , which compiles data from all roadside inspections and weigh stations. hbspt.cta.load(5403312, '7b57dc04-594d-4d02-8997-c1057819c0bf', {}); It’s important to keep receipts, but the auditor needs to be able to tell what the receipt is for. The doctor conducting the physical must be in the National Registry and can be searched with the registry number on the med card. You can see your score on the Federal Motor Carrier’s Safety Administration’s (FMCSA) Safety Measurement System website. Randomly checking at least 10% of your drivers for alcohol abuse each year. We will call you to help you get started and answer all of your questions. The Department of Transportation (DOT) regularly conducts audits to make sure companies are in compliance with all regulations. This helps you and the inspector to identify the non compliant areas easily. He spent 2005 and 2006 performing audits for the US Department of Transportation and decided in 2007 to form the private consulting firm DOT … By liking us, you will be able to follow our blog on Facebook. Always keep an eye on your CSA score. In the event of a FMCSA audit, this can make it difficult for the safety auditor to make an accurate assessment of the company’s maintenance methods. A written policy and program for alcohol and drug testing. Making sure that these checks occur immediately after the drivers are notified that the tests will take place. Drivers feel the information which is used as report after the inspection. Speaking of the auditor, remember that they are not your friend. Inquiries fall under the four major categories of employment history (both previous employment for safety sensitive purposes and also for character and work experience), personal history (residence verification, credit/financial history and Social Security verification), criminal background check and driving history. The following documents are also required and kept in the DQ file, but are not applicable to all drivers: ❑ Longer Combination Vehicle (LCV) Driver-Training Certificate (§380.401); and. The accurate data obtained from the digital templates are also useful in helping to establish a maintenance routine. Get back to more important tasks than paper pushing by trying the A-Suite Free today: hbspt.cta._relativeUrls=true;hbspt.cta.load(3780857, '54ee126a-6456-4147-ae14-7f7deb763092', {}); The 2020 DQ File Checklist You Need to Pass a DOT Audit, using technology to automate the communication and document uploads, Non-expired CDL with proper endorsements and class, Scan both sides of a CDL (if your state has endorsements on the back), Drivers may only have one valid CDL at a time (unless they are granted a special exemption from the DOT, which you need to keep in the DQ folder as well), It is a good practice to retain the original CDL of a driver in the DQ folder for as long as the driver is employed with your company, Non-CDL drivers should also have their valid (not expired) state driver’s license on file with appropriate endorsements if applicable, eBook: 75 Strategies to Help Increase Driver Retention, Name and address of the Employing Motor Carrier, Driver’s date of birth and SSN (SSN not needed if religious practices indicated), 3 years of residence history without gaps, 3 years of previous employment plus up to an additional 7 years (total of 10) if the driver worked in a safety sensitive position, Any gaps in the employment history greater than 30 days need to be explained.
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